Digital Library Management System
6. Digital Library Management System

LearnSoft Library Management System is multi-user, multi-tasking integrated library management software working either on a single machine or in a client-server multi-platform environment. LEARNSOFT helps you catalogue books, films, sound recordings, drawings, clippings, articles, reports, letters, pamphlets, serials publications etc. LEARNSOFT cataloguing adheres to popular international standards. You can share data with others effectively. Retrieval of the data is simple, fast and efficient.

LEARNSOFT can be configured for your specific requirements by choosing one or more of these modules. LEARNSOFT works just as well on a stand-alone machine as it does in a network of computers. Your library can be browsed through the Internet / Intranet. LEARNSOFT is versatile software used by varied types of libraries such as: University libraries, Software houses, Research institutes, Engineering firms, Financial institutions, Public libraries, Corporate libraries, Schools or Colleges, and Individuals’ collection with the following features.

Cataloguing: Cataloguing is based on AACR2 (Anglo American Cataloguing Rules). It catalogues any type of material: • Books • Articles • Slides • Maps • Audio / video • Films cassettes • Texts • Drawings • Clippings • Serial publications • Software • Standards and many more.

Descriptions of AACR2 areas / sub areas / other categories are available on-line. MARC fixed fields are provided. Data entry for a card is entirely menu driven. Rules of punctuation are programmed to give consistent and accurate cards. The cards are available in the standard 5" x 3" size. Analytical entries, ‘See’, ‘See also’ references and multiple catalogues are available. Unlimited number of added entries (access points) per card is allowed such as title, uniform title, main entry, multiple keywords, place of conference, etc. Any subject classification system such as UDC, DD, or CC etc. is permissible.

Circulation: Circulation system is based on lending rules that you can define and change. It covers: • Member information • Registration card with member’s photograph and barcode ID • User specified code of member ID • Subjects of interest for members (SDI) • Loans and reservations data retrieval by borrower identification • Inventory / circulation status • Physical stock verification • Transaction logging • Binding (issues / receipts) • Shelf list • Tracking fines and fees due • Calendar master maintains holidays • Rules based computation of fines for overdue items • Deferred reservations to ensure availability of item on shelf at specified future date • Inter library loan monitoring system • Prioritized reservation queues.

Acquisition: Acquisition system supports the entire range of activities from the time someone makes a proposal to acquire an item, until it is finally paid for and accessioned. Acquisition system covers: • Proposal for acquisition • Inquiry to book sellers/publishers • Purchase orders (foreign / local) • Books on approval memos • Purchase bills • Payment details of purchase bills • Credit notes • Detailed information about vendors • Multiple currencies and conversion rates Serials Control: serials control system helps achieve an effective utilization of periodicals budget. It allows for tracking receipts of issues, filing claims for issues not received, preparing binding orders, etc.

The Journal Title Information includes: Title, Abbreviation, ISSN and other identification numbers, • Publisher / Agent • Periodicity • Delivery Mode • Gratis / Exchange / Depository • Multiple Addresses for Communications • Holding note for Union catalogue • Separate list of journals on proposals Bulletin Printing helps in the publication of an information bulletin containing particulars of the latest additions of books or articles. The list in the bulletin is arranged in the order of subjects. The particulars of the items can include abstracts besides the standard bibliographic data and library call numbers. The Keyword index or the author name index, or both these indices can get appended to this report. The Current Awareness Service report can be prepared either in the Rich Text Format or the HTML Format. The report when created in the HTML format gets automatically linked to the Web Aware OPAC module of LEARNSOFT. Fonts, sizes, colours, elements of bibliography and their sequence are defined by users and are placed in a persistent form. With the RTF format output, it is possible to further enhance the publication using word processors, if required.

Selective Dissemination service users can either from the web interface or through the librarian record their preferred subjects and change their preferences any time. The library wanting to provide this service periodically produces subject wise reports (similar to CAS service above) covering the recently acquired material. These reports can be in HTML or RTF formats as usual. The format and the layout of such reports can be specified by the library.

Statistical Analysis This Module produces different statistical information required for library management such as: • Distribution of transactions over working-hours, week-days, or months. •Popularity of subjects • Popularity of item types •Most active or inactive items and members.

Budget Control System Budget control system provides for multiple budget heads and periods, multiple currencies, and periodic expense tracking. The budget master database contains the values of actual expenses, purchase orders raised, credit notes received and the balances remaining from the total amount, etc. for every budget head. LEARNSOFT maintains these details for various budget periods. • Distribution of loans and overdue loans for a borrower category • Distribution of loans and overdue loans for a subject group • Reservation queue sizes and average waiting period Information is presented in the form of bar charts, pie charts, etc.

On-line Search Facilities On-line Search Facilities for Readers LEARNSOFT provides On-line Public Access Catalogue facility which offers powerful on-line search facilities to search through library catalogues: • Author • Keyword • Subject class • Title • Publisher • Place of publication • Main entry • Material type • Place of conference • Subject name • ISBN / ISSN • Year of conference • Series Titles • Serials Title • Year of publication

Web based OPAC LEARNSOFT has the capability of putting your library information on the Internet / Intranet. This module allows the user to login as a library member and view his/her loans and reservations. He/She can even reserve an item in the library through the Internet. Along with all these features, catalogue browsing, circulation details, word / phrase search, view card etc. are also available. All this information appears as different web pages on the NET. You can customize the appearance of these pages.

Digital Items A digital item is a computer based file of data holding a picture, drawing, photograph, a sound or film recording, an image of text, or a software application. A digital item in a "library" collection need not be physically present in the library. It could exist anywhere in the world, the library and their users can access it provided they have the authority, access and the capabilities of playing or rendering the item. LEARNSOFT21 provides methods by which libraries can describe such items to their users anywhere in the world.

Authorized users of a library can submit such items for inclusion in the library catalogue. They submit such items through a web-based service provided by LEARNSOFT. Another set of authorized users can communicate with the library on the subject of quality, usefulness, appropriateness of such submitted items. This community participation in the inclusion of the item is found very useful especially in the intranet scenarios where LEARNSOFT is employed to build a collection of digital items in an enterprise.

RFID solution supports LEARNSOFT supports standard interface with number of Library security devices of RFID / Smart Card, Self Check in / Check out Stations, Drop Box, Stock Taking Item identification using RFID card reader at the time of Issue/ Return User identification using RFID smart card at the time of Issue / Return SIP2 compliance with multiple RFID card readers at the staff station SIP2 compliance with Self check in/ check out station compliance with RFID sensors at Library exit gates, compliance with portable RFID inventory reader and NCIP implementation is part of LEARNSOFT roadmap

Multilocation Library network (Architecture for distributed libraries) Readers interaction Reader can specify his/her choice of libraries, which should be used for searching as default settings, Reader can reserve an item available at some other library, “My loans” / “My claims” report include items borrowed from different libraries,“My transactions in the past” shows transactions carried out at different libraries, List of latest arrived journals at different libraries, Reader receives overdue reminders / no dues certificate from all libraries, Separate collection for e-resources, Requisition / proposals for acquiring new books and Library staff cataloguing