Content Management System
4. Content Management System

Content Management Systems: When engaging LearnSoftSM CMS selection process, higher education institutions must focus on the before and after, evaluating the current processes for managing web content, whether for the internet, intranet or extranet, determining what is working and what is failing, and outlining a picture for how they see content being handled after the CMS is implemented. The institutions must also identify who the primary users and managers of the web content are, such as faculty, staff, administration and students, and encourage a collaborative effort among them all to successfully draw those conclusions.

Employment listings (student/faculty)
  1. • Housing listings
  2. • Campus directories
  3. • Academic
  4. • department/organization
  5. • information
  6. • Semester/quarter school calendar
  7. • Sports calendars
  8. • Announcements
  9. • Press releases

Comprehensive list of content regularly published needs to be developed, including the appropriate workflow (approval) process for each item. With these information management methodologies outlined in a formal document, LearnSoft CMSSM show a realistic example in action presenting the technology component. In order to best choose an appropriate management, an institution should first understand and analyze how content is currently managed in their organization.

The design is totally taken care on the following aspects while implementing the system

  1. Identify key users/managers of web content
  2. Collectively discuss the goals for moving to a CMS (Will it make the management of the institution’s content run smoother? Is it cost effective? Will it be easy to implement it? How will we get everyone accustomed to using it as opposed to the former methods? Do we want everyone in the office to be able to use the system or will our key people be the sole users?)
  3. Collectively discuss the current web content (Is the information pertinent? Is it effectively organized? What changes should we make? What should remain the same?)
  4. Collectively discuss the current state of how content is managed (What works? What fails to meet our needs? What features should we keep? Which can be eliminated? What features should be added?
  5. Collectively devise accurate pictures for your vendor candidates of where the institution is currently and where it would like to be after the CMS is implemented
  6. Keep lines of communication open among all those involved in the selection process. Make sure that everyone’s needs/concerns are taken into consideration. Use institutional assessment questionnaires to help gather this information.

The information below represents the workflow for creating, approving, and publishing content. Steps can be added or removed as necessary. Titles given below should be replaced with specific institution titles.

System Users:- Identifying and understanding the different users of a CMS in higher education is important for a successful project. The main users and their roles are identified below. The CMS should be efficient and easy enough for everyone involved to use.

Target Audiences:- When determining pertinent web content, the site target audience should be identified and plans should be implemented to meet their needs accordingly.

Key Advantages of LearnSoftSM CMS

  1. Ability to Streamline and Automate the CEPA lifecycle of information(Creating Editing Publishing Archiving)
  2. Allows any of the users to update content without any technical expertise
  3. Frees up the webmaster to work on more strategic processes
  4. Empowering content, placing control in the hands of content owners
  5. Web-forms-based content administration, no proprietary software and specialized expertise required of content managers
  6. Separate content from layout and design
  7. Make content administration database driven
  8. Maintain a consistent form and function
  9. Control access to information
  10. Multi-formatted content automatically generated

What to Look For

There are many content management systems on the market, and choosing the right one may seem like a daunting task. Once you’ve determined your budget and the size and scope you are looking for in a CMS, LearnSoft CMSSM shall be the answer